Join Our team We’re Better With the Best Talent In the Business

Business Development:

• Create and manage client / business development list.
• Set up weekly meeting with (1) potential client each week.
• Reach out to (1) existing client each week.

Pre-Construction Services:

• Conduct Pre-Construction Services as Requested by Client.
• Review Plans and Specifications for Constructability, Value Engineering and Budget
• Provide project budget proposal for client evaluation and/or leasing.
• Engage Architect, Engineer, MEP’s and Critical Vendors for support

Job Set Up:

• Conduct Pre-Construction Services as Requested by Client.
  • Confirm New Box Job Files Set Up is Complete and All Documents are Filed.
  • Confirm New Procore Set Up Job is Complete.
  • Upload all project documents to Procore.

Estimating:

• Schedule On site Walkthrough with Owner / Client
• Prepare and Send Out Request for Proposals
• Set up and conduct Subcontractor Pre-Bib Walkthrough
• Track and File all Incoming Subcontractor / Supplier Proposals
• Review project plans and specifications.
• Review subcontractor / supplier proposal.
• Perform project plan take off (SF, LF and Quantities)
• Create Budget and Final Proposal
• Submit Budget and Final Proposal to Client
• Conduct Proposal Review meeting with Client.
• Create Project Schedule and Validate with Project Team
• Create, review, and send out Owner Contracts.
• Request and Coordinate Owner Additional Insured Requirements

Project Management:

• Conduct Project Buyout – Subcontractor / Supplier Review
• Write subcontracts and purchase orders – CCO to Review Prior to sending
• Send out all subcontracts and purchase orders – CCO to Review Prior to sending
• Ensure all compliance documentation is received prior to project start.
• Create Project Directory / Subcontractor / Supplier List and Contact Information
• Create Project Binders with 11x17 Plans, Permits, Budget, Subcontract and Suppler Approved Proposals
• Request and coordinate Project Safety Plan and JHA’s from America Terlau america@smartcapconstruction.com – Create Binder Once Received
• Send out notice to Subcontractor / Supplier for Shop Drawings and Submittals
• Tack and Fille all incoming Subcontractor / Supplier Shop Drawings and Submittals
• Review all Subcontractor / Supplier Shop Drawings and Submittals
• Send out and track all Shop Drawings and Submittals to Owner / Architect
• Track, File and Send out all Approved Shop Drawings and Submittals to Vendors
• Create and send out all RFI’s.
• Track and File all incoming RFI’s.
• Review and Distribute all Approved RFI’s to Vendors
• Track, file, and process all Vendor Change Orders
• Create and send out all change requests and change orders to Owner.
• Create, upload, review, and distribution of Project Schedules.
• Conduct weekly review of Superintendents schedule and (3) week look ahead.
• Manage Superintendent in subcontractor, supplier, and internal resource scheduling.
• Track, Upload, File and Distribute all Plans, Specifications and Project Documents
• Assist Superintendent in setting up Subcontractor Meetings.
• Create Agenda and Coordinate all Subcontractor Meetings.
• Create and distribute Subcontractor Meeting Minutes
• Set up and Manage Owner Coordination Meetings
• Create Agenda and Coordinate all Owners Meetings.
• Create and distribute Owner Coordination Meeting Minutes
• Assist Project Superintendent with onsite operation office support needs.
• Cost code and process all vendor invoices.
• Review and process Progress Invoicing.
• Schedule, Coordinate and Document Punch List Meeting
• Assist Superintendent in tracking, documenting, and closing out al punch list items.
• Close Out and Send Documentation of Finalized Punch List – Coordinate Walkthrough if Required.

Project Close Out:

• Request, track, and file Project Close Out Items
• Create Project Close Out and Send out to Owner.
• Schedule and coordinate all Close Out Onsite Training with Owner.

Benefits:

Bonus:

Semi-annual bonus based on individual and company performance.

Vacation Stipend:

$2,500 annual vacation bonus paid after the completion of a qualified vacation with the submission of receipts. You must be employed for 6 months prior to receiving this benefit.

401K Employee Deferral & 3% Employer Safe Harbor:

Upon hire you are eligible to enroll and contribute to 401K and receive 3% Employer Safe Harbor contribution. The benefit is subject to the Company Plan and IRS guidelines.

Health Benefits:

100% employer paid premium for medical, dental, vison, and group life insurance. This insurance is effective upon the first day off the month after your start date.

Option to add family to health plan at employee’s cost.

Vacation / Sick Leave

Three weeks (120 hours) per employment year accrued semi-monthly from the first day worked.

50 hours sick leave per employment year accrued semi-monthly from your first day worked.

Our client, a well-established vertically integrated general contractor and development company with a strong reputation in the industry and a diverse portfolio and business operations, has a rare opening for a Project Manager to join their team working on tenant improvement projects.

SMARTCAP Construction was created to change the narrative in the construction industry. We believe in developing a company where our employees are valued for their contribution and we all succeed together.

The ideal candidate will have over 3-years’ minimum experience working in tenant improvement construction projects, have a strong project management background, and experience running multiple projects at a time.  The ideal candidate will have experience running projects greater than $1-2MM in size and will be able to both manage and bid jobs. The candidate will ideally have experience with industrial, office, retail and medical tenant projects

Our benefits package directly supports our culture and believes in promoting healthy work/life balance.  We care about our people being healthy, happy, and enjoying life, so we provide specific benefits that force our employees to disconnect from work and re-charge their batteries. 

This Candidate will be expected to be able to immediately come into our client’s organization and start assisting in projects that are currently in process as well as taking on any new projects that are secured.  The candidate will be expected to be able to run multiple projects at a time and be able to start multiple projects in the next six months. 

Essential Duties & Responsibilities

• Oversee the completion of multiple projects from initial permits to final occupancy and with primary responsibility for bidding, schedule, budgets, and quality.
• Lead and motivate members of the project team, subcontractors, and vendors to complete all phases of work within the schedule, on budget, with expected quality.
• Interpret architectural drawings and specifications to determine project requirements.
• Continuous evaluation of product, processes and procedures, and ability to recommend and implement improvements.
• Work in conjunction with on-site team to ensure best practices are being implemented and followed for site safety, daily activity logs, and site cleanliness.
• Oversee all necessary permitting requirements, utility agreements, and Owner items.
• Manage the RFI, Submittal and Owner Change process to ensure accurate, complete, and timely information provided to site team.
• Work directly with local municipalities to ensure permits and inspections are available for the project within scheduled time frames.
• Provide timely, complete, and informative reporting to stakeholders
• Build and maintain positive relationships with architects, engineers, subcontractors, and internal stakeholders
• Review all incoming subcontractor pay applications for accuracy and work with Project Accountant to create monthly pay application.
• Coordinate completion of project with clients to ensure all close-out tasks are completed.
• Implement cost savings initiatives to drive development cost down while maintaining the highest of quality. 
• Provide accounting with monthly job forecasting.
• Work with vendors, architects and upper management to ensure all projects are run through Procore project management software. 

Required Skills & Experiences

• Excellent written and verbal communication skills.
• Strong problem-solving skills, foresight to anticipate issues, and the ability to find effective resolutions and follow through.
• Thoroughly understand plans and specifications and all associated technical details of the construction documents.
• Four [4] year college degree preferred.
• 5 years’ experience in tenant improvement construction.
• Passion for real estate development
• Proficient in Excel, Word, Outlook, Bluebeam, Microsoft Project, Estimating.  Ideally candidate will have Procore knowledge. 
• The ideal candidate:
• Can assimilate information with minimal confusion and can handle more complex information processing.
• Can process fairly complex language and has a vocabulary in the above average range.
• Is capable of analyzing and understanding the nuances contained in complex communication.
• Is proficient with basic numerical equations and is fairly comfortable with complex calculations.
• Is reasonably efficient when using numerical data in decision making and requires little assistance in processing charts and graphs.
• Responds well to time constraints and generally works at a brisk pace.
• Enjoys influencing others but is still willing to follow direction from someone else when necessary.
• Is generally outgoing and capable of working effectively in a team environment.
• Responds well to a structured environment and does not mind close supervision.
• Demonstrates a generally positive attitude yet will express doubt on occasion.
• Is capable of making timely responses but frequently deliberates by weighing the pros and cons of a situation.
• Expresses his or her point of view but is very attentive to the needs of others.
• Is moderately independent yet can accept necessary guidance and instruction.
• Balances objective information and instincts to make decisions.
• Appreciates creativity in a business environment that allows for a high degree of contact with people.
• This individual may look for opportunities to solve problems in an innovative way and the chance to serve the needs of others.

Benefits:

Bonus:

Semi-annual bonus based on individual and company performance.

Vacation Stipend:

$2,500 annual vacation bonus paid after the completion of a qualified vacation with the submission of receipts. You must be employed for 6 months prior to receiving this benefit.

401K Employee Deferral & 3% Employer Safe Harbor:

Upon hire you are eligible to enroll and contribute to 401K and receive 3% Employer Safe Harbor contribution. The benefit is subject to the Company Plan and IRS guidelines.

Health Benefits:

100% employer paid premium for medical, dental, vison, and group life insurance. This insurance is effective upon the first day off the month after your start date.

Option to add family to health plan at employee’s cost.

Vacation / Sick Leave

Three weeks (120 hours) per employment year accrued semi-monthly from the first day worked.

50 hours sick leave per employment year accrued semi-monthly from your first day worked.

Job Set Up:

• Send Request to Executive Admin to Create New Job with all current project documents.
  • Confirm New Box Job Files Set Up is Complete and All Documents are Filed.
  • Confirm New Procore Set Up Job is Complete.
  • Upload all project documents to Procore.

Estimating:

• Assist PM in Scheduling On site Walkthrough with Owner / Client
• Assist PM in Preparing and Sending Out Request for Proposals
• Assist PM in setting up Subcontractor Bib Walkthrough
• Track and File all Incoming Subcontractor / Supplier Proposals
• Assist PM in review of project plans and specifications.
• Assist PM in review of subcontractor / supplier proposal.
• Assist PM in project plan take off (SF, LF and Quantities)
• Assist PM in review of final proposal for calculations, totals, spelling, grammar, and formatting.
• Assist PM in Sending Final Proposal to Client
• Assist PM / Superintendent in creating Project Schedule.
• Assist PM in creating, reviewing, and sending out Owner Contracts.
• Request and Coordinate Owner Additional Insured Requirements

Project Management:

• Assist PM in Project Buyout – Subcontractor / Supplier Review
• Assist PM in writing subcontracts and purchase orders – PM / CCO to Review Prior to sending
• Send out all subcontracts and purchase orders – PM / SCC to Review Prior to sending
• Assist PM/Super in material ordering as required for the Project.
• Assist PM / Admin assistant in tracking down and receiving compliance documentation.
• Create Project Directory / Subcontractor / Supplier List and Contact Information
• Create Project Binders with 11x17 Plans, Permits, Budget, Subcontract and Suppler Approved Proposals
• Request and coordinate Project Safety Plan and JHA’s from America Terlau america@smartcapconstruction.com – Create Binder Once Received
• Send out notice to Subcontractor / Supplier for Shop Drawings and Submittals
• Tack and Fille all incoming Subcontractor / Supplier Shop Drawings and Submittals
• Assist PM in review of all Subcontractor / Supplier Shop Drawings and Submittals
• Send out and track all Shop Drawings and Submittals to Owner / Architect
• Track, File and Send out all Approved Shop Drawings and Submittals to Vendors
• Assist PM in creating and sending out all RFI’s.
• Track and File all incoming RFI’s.
• Review and Distribute all Approved RFI’s to Vendors
• Assist PM in tracking, filing, and processing all Vendor Change Orders
• Assist PM in creating and sending out all change requests and change orders to Owner.
• Assist PM in creation, upload, review, and distribution of Project Schedules.
• Assist PM in weekly review of Superintendents schedule and (3) week look ahead.
• Assist PM / Superintendent is subcontractor, supplier, and internal resource scheduling.
• Track, Upload, File and Distribute all Plans, Specifications and Project Documents
• Assist PM in setting up Subcontractor Meetings.
• Assist PM in creating Agenda and Coordinating all Subcontractor Meetings.
• Create and distribute Subcontractor Meeting Minutes
• Assist PM in setting up Owner Coordination Meetings
• Assist PM in creating Agenda and Coordinating all Owners Meetings.
• Create and distribute Owner Coordination Meeting Minutes
• Assist Project Superintendent with onsite operation office support needs.
• Assist PM in cost coding and processing of vendor invoices.
• Assist PM in review and processing Progress Invoicing.
• Assist PM in Scheduling, Coordinating and Documenting Punch List Meeting
• Assist PM / Superintendent in tracking, documenting, and closing out al punch list items.
• Close Out and Send Documentation of Finalized Punch List – Coordinate Walkthrough if Required.

Project Close Out:

• Assist PM in requesting, tracking, and filing Project Close Out Items
• Assist PM in creating Project Close Out and Send out to Owner.
• Assist PM in scheduling and coordinating on Close Out Onsite Training with Owner.

Benefits:

Bonus:

Semi-annual bonus based on individual and company performance.

Vacation Stipend:

$2,500 annual vacation bonus paid after the completion of a qualified vacation with the submission of receipts. You must be employed for 6 months prior to receiving this benefit.

401K Employee Deferral & 3% Employer Safe Harbor:

Upon hire you are eligible to enroll and contribute to 401K and receive 3% Employer Safe Harbor contribution. The benefit is subject to the Company Plan and IRS guidelines.

Health Benefits:

100% employer paid premium for medical, dental, vison, and group life insurance. This insurance is effective upon the first day off the month after your start date.

Option to add family to health plan at employee’s cost.

Vacation / Sick Leave

Three weeks (120 hours) per employment year accrued semi-monthly from the first day worked.

50 hours sick leave per employment year accrued semi-monthly from your first day worked.

Our client, a vertically integrated general contractor and development company with a strong reputation in the industry and a diverse portfolio and business operations, has a rare opening for a Senior Project Manager to join their team running ground up industrial development projects.

The ideal candidate will have over 5-years’ minimum experience working on ground up construction, have a strong project management background, and experience running multiple large projects at a time.  The candidate must have experience running projects greater than $10MM in size. 

The benefits package directly supports the culture and believes in promoting healthy work/life balance. This company cares about their people being healthy, happy, and enjoying life, so they provide specific benefits that force employees to disconnect from work and re-charge their batteries. They believe in developing a company where our employees are valued for their contribution and we all succeed together.

This Candidate will immediately start a two-phase $40MM industrial project including a 130K sq. ft. and 170 sq. ft building. The candidate will be expected to run multiple projects at a time and be able to start additional projects in the next six months. 

Senior Project Manager Essential Duties & Responsibilities

• Oversee the completion of multiple ground up development projects from initial permits to final occupancy and with primary responsibility for schedules, budgets, and quality.
• Lead and motivate members of the project team, subcontractors, and vendors to complete all phases of work within the schedule, on budget, with expected quality.
• Interpret architectural drawings and specifications to determine project requirements
• Work in conjunction with on-site team to ensure best practices are being implemented and followed for site safety, SWPP, activity logs, and site cleanliness.
• Oversee all necessary permitting requirements, utility agreements, and Owner items.
• Manage the RFI, Submittal and Owner Change process to ensure accurate, complete, and timely information provided to site team.
• Work directly with local municipalities to ensure permits and inspections are available for the project within scheduled time frames.
• Provide timely, complete, and informative reporting to stakeholders
• Build and maintain positive relationships with architect, engineers, subcontractors, and internal stakeholders
• Review all incoming subcontractor pay applications for accuracy and work with Project Accountant to create monthly pay application.
• Implement cost savings initiatives to drive development cost down while maintaining the highest of quality. 

Senior Project Manager Required Skills& Experiences

• Excellent written and verbal communication skills.
• Strong problem-solving skills, foresight to anticipate issues, and the ability to find effective resolutions and follow through.
• Thoroughly understand plans and specifications and all associated technical details of the construction documents.
• Four-year college degree preferred
• 5 years’ experience in industrial development construction.
• Passion for real estate development
• Proficient in Excel, Word, Outlook, Bluebeam, Microsoft Project, Estimating.  Ideally candidate will have Procore knowledge. 

Benefits:

Bonus:

Semi-annual bonus based on individual and company performance.

Vacation Stipend:

$2,500 annual vacation bonus paid after the completion of a qualified vacation with the submission of receipts. You must be employed for 6 months prior to receiving this benefit.

401K Employee Deferral & 3% Employer Safe Harbor:

Upon hire you are eligible to enroll and contribute to 401K and receive 3% Employer Safe Harbor contribution. The benefit is subject to the Company Plan and IRS guidelines.

Health Benefits:

100% employer paid premium for medical, dental, vison, and group life insurance. This insurance is effective upon the first day off the month after your start date.

Option to add family to health plan at employee’s cost.

Vacation / Sick Leave

Three weeks (120 hours) per employment year accrued semi-monthly from the first day worked.

50 hours sick leave per employment year accrued semi-monthly from your first day worked.

A local Commercial Real Estate Developer has an immediate need for an experienced Project Engineer to help run their commercial developments that are primarily focused in the Greater Seattle Area.

The firm focuses on both ground-up and tenant improvement projects and they are known for their commitment to client service, integrity and quality in construction. They are looking for someone who is self-motivated, organized and is a team player.

As the Project Engineer, you will be involved in all facets of the project from inception to finish. Experience in estimating, structures and civil is preferred.

Development Project Engineer Responsibilities

• Perform job set-up duties (e.g., job set-up form, job cost set-up, baseline schedule, etc.).
• Draft work scopes.
• Coordinates with project architects, designers, owners, and field personnel.
• Prepare required plans required by governing authorities (traffic control plans, construction management plans, etc).
• Manage, create, and distribute project documents (RFIs, submittals, ASIs, change orders).
• Expedite execution and return of agreements and agreement modifications.
• Draft subcontract agreements and purchase orders with detailed scopes of works.
• Offers technical information to project supervisor to ensure work complies with applicable codes, drawings, and specifications.
• General understanding of project budget; assist with buyouts
• Run due diligence on land acquisitions.
• Work with the city and county to obtain permits.
• Maintain a “posted” set of project documents in the office that are updated with changes.
• Administer Project Closeout.

Construction Project Engineer Qualifications:

• Must possess have at least 1 year of experience as a Project Engineer for a Developer or General Contractor.
• Must be proficient in Microsoft Outlook, Word, and Excel.
• Experience with Procore preferred.
• Able to interpret blueprints, specifications, inspection reports, etc.
• Able to estimate and do quantity take-offs.
• Work well under pressure and with tight deadlines.
• Able to work in an office environment or on the jobsite.
• Bachelor’s in Construction Management.

Benefits:

Bonus:

Semi-annual bonus based on individual and company performance.

Vacation Stipend:

$2,500 annual vacation bonus paid after the completion of a qualified vacation with the submission of receipts. You must be employed for 6 months prior to receiving this benefit.

401K Employee Deferral & 3% Employer Safe Harbor:

Upon hire you are eligible to enroll and contribute to 401K and receive 3% Employer Safe Harbor contribution. The benefit is subject to the Company Plan and IRS guidelines.

Health Benefits:

100% employer paid premium for medical, dental, vison, and group life insurance. This insurance is effective upon the first day off the month after your start date.

Option to add family to health plan at employee’s cost.

Vacation / Sick Leave

Three weeks (120 hours) per employment year accrued semi-monthly from the first day worked.

50 hours sick leave per employment year accrued semi-monthly from your first day worked.

Our client, a General Contractor, is seeking a Superintendent to join their successful firm. Their focus is tenant improvement, office, dental, retail & industrial construction.

This company’s ongoing success provides the opportunity for individuals to grow in their career and help meet clients' increasing demand. You will enjoy working in a casual fast-paced work environment, function as a team player and be a self-starter, motivated for success.

The Superintendent will be running mostly TI work, operating multiple jobs simultaneously. As the Superintendent, you will be working closely with clients on a daily basis.

Superintendent Responsibilities:

• Manages site activities, manpower, equipment, subcontractors and material to be efficient and cost-effective.
• Maximize resources to ensure effectiveness and efficiency while maintaining productivity and safety standards.
• Develop and manage schedule, utilizing pre-construction estimates/bid profile.
• Responsible to forecast and manage all personnel and material resources consistent with scope of work and budget allocation; responsible for quality control/quality assurance.
• Inspect contractor/subcontractor operations to ensure compliance with contract.
• Collaborate with project manager, foreman, and other key personnel.
• Maintain proper documentation and communication regarding daily reports, submittals, RFIs, change orders, and punch list items.
• Enforce/maintain safe environment and personnel; coordinate safety and quality inspections.

Superintendent Qualifications:

• 5+ years of demonstrated construction supervision experience; TI, tilt-up and/or ground up with a broad range of construction skills.
• Demonstrated on-site field experience as carpenter / project foreman.
• Strong leadership and interpersonal skills; excellent integrity.
• Ability to read and understand plans and specifications.
• Industry specific knowledge of operations, equipment, methods, and materials.
• Proficient in Microsoft Suite.

Benefits:

Bonus:

Semi-annual bonus based on individual and company performance.

Vacation Stipend:

$2,500 annual vacation bonus paid after the completion of a qualified vacation with the submission of receipts. You must be employed for 6 months prior to receiving this benefit.

401K Employee Deferral & 3% Employer Safe Harbor:

Upon hire you are eligible to enroll and contribute to 401K and receive 3% Employer Safe Harbor contribution. The benefit is subject to the Company Plan and IRS guidelines.

Health Benefits:

100% employer paid premium for medical, dental, vison, and group life insurance. This insurance is effective upon the first day off the month after your start date.

Option to add family to health plan at employee’s cost.

Vacation / Sick Leave

Three weeks (120 hours) per employment year accrued semi-monthly from the first day worked.

50 hours sick leave per employment year accrued semi-monthly from your first day worked.

A local, well-established commercial developer is adding to their construction team, and they’re looking to add a Finish Carpenter. This job is perfect for someone who is interested in growing their skill sets with a team-oriented company. The ideal candidate will be someone who is hardworking, professional, and comfortable with finishing doors, frames, hardware, toilet accessories, casework, and misc. construction items. This client requires team members to have a high standard for safety, work ethic, and teamwork.

Finish Carpenter Responsibilities:

• Maintain material handling equipment in safe and good working condition.
• Operate manual material handling equipment such as hand jacks and wheeled carts safely.
• Work effectively to meet or exceed productivity goals while maintaining high-quality standards.
• You will learn about safety precautions and be expected to be compliant at all times.
• Working with doors, frames, hardware, toilet accessories, casework, and misc. finish construction items.

Finish Carpenter Qualifications:

• Must have residential, commercial, ground up, or TI project experience.
• Bending at the waist, sitting, kneeling, climbing, walking, etc. as the job requires.
• Able to work independently and as a team, follow instructions, and prioritize tasks.
• Ability to meet or exceed the company's attendance and punctuality standards.
• Ability to read and understand architectural drawings
• Any training or safety certifications are a plus.
• Not a union job. 
• Access to reliable transportation

Benefits:

Bonus:

Semi-annual bonus based on individual and company performance.

Vacation Stipend:

$2,500 annual vacation bonus paid after the completion of a qualified vacation with the submission of receipts. You must be employed for 6 months prior to receiving this benefit.

401K Employee Deferral & 3% Employer Safe Harbor:

Upon hire you are eligible to enroll and contribute to 401K and receive 3% Employer Safe Harbor contribution. The benefit is subject to the Company Plan and IRS guidelines.

Health Benefits:

100% employer paid premium for medical, dental, vison, and group life insurance. This insurance is effective upon the first day off the month after your start date.

Option to add family to health plan at employee’s cost.

Vacation / Sick Leave

Three weeks (120 hours) per employment year accrued semi-monthly from the first day worked.

50 hours sick leave per employment year accrued semi-monthly from your first day worked.

A local, well-established commercial developer is putting together their construction team, and they’re looking to add a Construction Laborer to the team. This job is perfect for someone who is interested in growing their skill sets with a team-oriented company. The ideal candidate will be someone who is hardworking, professional, and able to follow instructions rapidly and proficiently. This client requires team members to have a high standard for safety, work ethic, and teamwork.

Commercial Construction Laborer Responsibilities:

• Maintain material handling equipment in safe and good working condition.
• Load and unload material to and from jobsite and dump.
• Operate manual material handling equipment such as hand jacks and wheeled carts safely.
• Collect and dispose of garbage.
• Set up and take down ladders, scaffolding, and other temporary structures.
• Maintain the work area by keeping it clean, safe and organized.
• Work effectively to meet or exceed productivity goals while maintaining high-quality standards.
• General Laborers will assist skilled people in performing their tasks.
• You will learn about safety precautions and be expected to be compliant at all times.

Commercial Construction Laborer Requirements:

• Construction background of 1+ year is preferred.
• Need commercial, ground up, or TI project experience.
• Able to lift a minimum of 50 Lb.
• Bending at the waist, sitting, kneeling, climbing, walking, etc. as the job requires.
• Ability to work with minimal supervision.
• Strong communication and interpersonal skills.
• Must be customer service oriented.
• Ability to meet or exceed the company's attendance and punctuality standards.
• Any training or safety certifications are a plus.
• Not a Union job.

Benefits:

Bonus:

Semi-annual bonus based on individual and company performance.

Vacation Stipend:

$2,500 annual vacation bonus paid after the completion of a qualified vacation with the submission of receipts. You must be employed for 6 months prior to receiving this benefit.

401K Employee Deferral & 3% Employer Safe Harbor:

Upon hire you are eligible to enroll and contribute to 401K and receive 3% Employer Safe Harbor contribution. The benefit is subject to the Company Plan and IRS guidelines.

Health Benefits:

100% employer paid premium for medical, dental, vison, and group life insurance. This insurance is effective upon the first day off the month after your start date.

Option to add family to health plan at employee’s cost.

Vacation / Sick Leave

Three weeks (120 hours) per employment year accrued semi-monthly from the first day worked.

50 hours sick leave per employment year accrued semi-monthly from your first day worked.

Our client, a well-established General Contractor with a strong reputation in the industry, has a rare opening for an Accounting Assistant to join their team and help with their diverse accounting needs. The client’s primary focus is office and industrial construction, with developments around the Northwest. This role will support the accounting department with their primary focus being Accounts Payable and Accounts Receivable.  This individual will work closely with the Controller, construction project team, and various other departments to ensure accurate and consistent reporting of financial transactions and their impact on the financial statements. 

The ideal candidate will have 3-years of accounting experience with a strong financial acumen. Experience with accounting in the construction industry would be a big plus!

Our client believes in a healthy work life balance and their benefits package directly supports that culture and belief system.

Accounting Assistant Responsibilities:

• Accounts Payable
• Enter, code, route all invoices.
• Batch post & sync invoices after routing approvals.
• Reconcile monthly statements from vendors.
• Maintain vendor set-up information (name, address, contact information, G/L account #, Cost Type.
• Request W-9, ACH Payment, new vendor set-up information.
• Process annual 1099’s.

• Subcontractors (Accounts Payable)
• Upload Subcontracts and related change orders into Sage Paperless for document matching.
• Reconcile monthly Payment Applications (Invoices) from Subcontractors by job / enter, code, & route.
• Review compliance for each subcontractor as part of monthly Pay Application (Invoice) processing.
• Track Lien Releases from subcontractors / suppliers
• Subcontractor close-out at job completion including final subcontract reconciliation, retention release, and obtaining final Unconditional Lien Release.

• Accounts Receivable
• Process Monthly Pay Applications by job with Project Managers.
• Bill job deposits for new projects.
• Release job deposits in accordance with contract terms.
• Follow-up with PM / Customer on outstanding invoices.

• Job Set-up
• Set-up project in Procore.
• Add Vendors / Customers / Contacts to Procore project directory.
• Import approved Job Budget into Procore.

• Job Set-up Compliance
• Prepare and send Notice to Owner when contract is fully executed.
• Review Subcontracts for signatures
• Review and enter Certificates of Insurance for all Subcontracts into Procore by job.
• Work with Project Managers/Subcontracts obtaining missing information.
• Sync fully compliant subcontracts in Procore with Sage 100.

• Compliance – Ongoing
• Review all subcontracts for expiring Certificates of Insurance and follow-up with vendor.
• Enter updated COI information into Procore by project.

Accounting Assistant Qualifications:

• The candidate should possess 1-3 years in the field of accounting (construction accounting is a plus!).
• High school diploma or equivalent, AA or BA in accounting preferred.
• Exceptional attention to detail and accuracy required.
• Solid communication skills, a strong work ethic, and refined interpersonal skills.
• Ability to work independently while managing multiple demands in a timely manner in a fast-paced environment with plenty of autonomy.
• Experience in Real estate, Construction, or Property management a plus.
• Proficiency in MS Excel, MS Word, and general ledger accounting software required.

Benefits:

Bonus:

Semi-annual bonus based on individual and company performance.

Vacation Stipend:

$2,500 annual vacation bonus paid after the completion of a qualified vacation with the submission of receipts. You must be employed for 6 months prior to receiving this benefit.

401K Employee Deferral & 3% Employer Safe Harbor:

Upon hire you are eligible to enroll and contribute to 401K and receive 3% Employer Safe Harbor contribution. The benefit is subject to the Company Plan and IRS guidelines.

Health Benefits:

100% employer paid premium for medical, dental, vison, and group life insurance. This insurance is effective upon the first day off the month after your start date.

Option to add family to health plan at employee’s cost.

Vacation / Sick Leave

Three weeks (120 hours) per employment year accrued semi-monthly from the first day worked.

50 hours sick leave per employment year accrued semi-monthly from your first day worked.

Pre-Construction Services:

• Assist PM in Pre-Construction Services as Requested by Client.
  • Review Plans and Specifications for Constructability, Value Engineering and Budget.
  • Review project site or building space for Constructability, Value Engineering and Budget.
  • Assist PM in creating pre-construction preliminary schedule.

Estimating:

• Assist PM in Onsite Walkthrough with Owner / Client.
• Assist PM in conducting Subcontractor Pre-Bib Walkthrough.
• Review project plans and specifications.
• Assist Pm in Creating / Review of Project Schedule

Onsite Job Set Up:

• Request and coordinate all job signage and installation.
• Assist PE in Site Safety Plan / COVID-19 Plan Request, Binder Set Up and Store Onsite.
• Create and install onsite job board with all necessary signage and paperwork.
• Assist PE in Project Binder Set Up and Store Onsite.
• Pick up and store all Permits, Plans and Specifications Onsite.
• Create site Logistics Plan.

Onsite Management:

• Review all plans, specifications, and project documentation.
• Conduct an onsite walkthrough of the site or space to better understand onsite conditions.
• Conduct Pre- Construction Inspection Meeting with Local Building Department as Required
• Conduct Site Safety Inspections
• Create site plan for all project logistics.
• Assist PM on Creation of Project Schedule and Distribute to Subcontractor / Suppliers.
• Ensure all compliance documentation is received prior to Subcontractor / Suppliers Start.
• Assist PM/PE in review of shop drawings and submittals providing all onsite information.
• Create and send out all RFI’s to PM/PE for Processing.
• Track and File all incoming RFI’s.
• Review and Confirm Distribution of all Approved RFI’s to Vendors
• Submit all change events in real time to PM / PE for Review and Processing
• Create and send out (3) week look ahead every week to Subcontractor / Suppliers.
• Manage day to day project scheduling and updates to Subcontractor / Suppliers.
• Manage subcontractor, supplier, and internal resource scheduling.
• Create Agenda and Coordinate all Subcontractor Meetings.
• Assist PM/PE in Owner Coordination Meetings
• Manage updated Plans, Specifications, Shop Drawings, Submittals and Revision Documents onsite and distribute to vendors as required.
• Create and manage daily reports, inspections and safety onsite
• Conduct onsite safety meetings, inspections, logs and reporting onsite
• Mange all permit inspections throughout project duration
• Manage all onsite operations.
• Manage all quality control onsite throughout the construction process
• Order and manage all onsite material procurement for the project
• Manage all onsite safety requirement for project
• Create and Send out weekly job update
• Schedule, Coordinate and Document Punch List Meeting
• Track, document, and close out all punch list items.
• Assist PM/PE in Close Out and Sending Documentation of Finalized Punch List – Coordinate Walkthrough if Required.

Project Close Out:

• Manage and Provide all Red Line As-Built Drawings and Submit to PM/PE
• Assist PM/PE in Requesting, tracking, and filing Project Close Out Items.
• Assist PM/PE in Creating Project Close Out and Sending out to Owner.
• Schedule and coordinate all Close Out Onsite Training with Owner.

Benefits:

Bonus:

Semi-annual bonus based on individual and company performance.

Vacation Stipend:

$2,500 annual vacation bonus paid after the completion of a qualified vacation with the submission of receipts. You must be employed for 6 months prior to receiving this benefit.

401K Employee Deferral & 3% Employer Safe Harbor:

Upon hire you are eligible to enroll and contribute to 401K and receive 3% Employer Safe Harbor contribution. The benefit is subject to the Company Plan and IRS guidelines.

Health Benefits:

100% employer paid premium for medical, dental, vison, and group life insurance. This insurance is effective upon the first day off the month after your start date.

Option to add family to health plan at employee’s cost.

Vacation / Sick Leave

Three weeks (120 hours) per employment year accrued semi-monthly from the first day worked.

50 hours sick leave per employment year accrued semi-monthly from your first day worked.